Board Roles

Board Roles

RoleRemit
PresidentRepresent the County association at key events. Support the Management Board (MB).
Provide advice and guidance.
ChairChair the MB. Network with stakeholders, including partners, the LTA south east region and support team, other Counties, partners and the tennis community. Day to day management of Tennis Sussex working closely with the MB. Oversee the development and implementation of the Tennis Sussex Plans. Provide guidance where required.
SecretaryOrganise Management Board Meetings (held 5-6 times a year)
Agree agendas with Chair
Take Minutes at meetings
Distribute Minutes post-meetings
Ensure Minutes are posted on TS website once approved
 
Organise AGMs (held once a year, usually in February)
Book venue / arrange video conferencing if needed
Prepare Notice of AGM + all accompanying documentation (in conjunction with Chair and Office)
Ensure deadlines relating to AGM are followed (timing of Notices, Resolutions, nominations etc)
Take Minutes at AGM
 
Organise any EGMs (rarely held)
Per AGM above
 
Keep records of previous Agendas and Minutes
 
Keep records of contracts / formal documentation
 
Work closely with Chair and communicate regularly with other members of the Board
 
Work with Office Staff in arrangement of all the above and with general enquiries etc
 
TreasurerThe Tennis Sussex Treasurer is a voluntary role on the Tennis Sussex Management Board and automatically becomes a Director of Tennis Sussex
 
 
The Treasurer should:
 
·       Have an accounting background and experience with XERO accounting software
 
·       Be available to attend approx. 6 board meetings a year
 
·       Prepare and deliver management accounts at each board meeting and present the end of year accounts at the AGM
 
·       Operate within the LTA Funding agreement guidelines
 
·       Liaise with the independent accountants and prepare year-end draft accounts for independent examination
 
·       Provide the payroll company with salary information for the monthly payroll
 
·       Work closely with the Office Manager who is responsible for day-to-day book-keeping and be a signatory to the bank accounts in order to make payments of all bills as and when required
 
In the event of the organisation not having a Company Secretary, the Treasurer may need to take on the Company Secretary role, which requires adding and removing directors and dealing with the annual return statement with Companies House
 
The role need not be limited to finance.  There is also the opportunity to get involved in other aspects of TS’s activities/responsibilities.
 
LTA Councillor
(nominated by the Management Board)
Represent Tennis Sussex acting as the link between Tennis Sussex and the LTA (south east region and central teams). Details of the role of the LTA Council and LTA Councillor can be found at:
appendix—the-role-of-the-lta-council-and-lta-councillor.pdf
Coaches representativeRepresent Sussex coaches, act as a communications point, to feedback ideas on what coaches need. Communicate with Sussex coaches and in other Counties. Identify aspects where the County and / or LTA can provide assistance. Make suggestions that will encourage coaches to support events.
Venues’ representativeRepresent all venues in Sussex. Establish a network of contacts at venues who will relay communications through to committee members and players. Flag up any general concerns and feed through ideas on resources to assist.
Chairman’s nominationA nominee with a specific skill set (not covered by other members) who can add value to Tennis Sussex.